Project Planning

In this phase of a project each of the goals set in the previous phase are translated into specific tasks. These are the things that need to be accomplished in order for the goal to be accomplished. Unlike a goal, tasks are specific activities that can be scheduled and assigned to specific people.

Task must be:

Clear – A task is an activity that can be described in one or two sentences.

Independently Time Based – Task should be completed within a specified time without relying on, or having to wait for, other tasks to be completed.

Individual – a task can be assigned such that a specific individual (or team leader) is responsible for the task being completed.

Once the tasks are identified start laying out a schedule for accomplishing the tasks. For small projects a calendar may be all that’s needed. Larger projects typically require the use of a Gantt Chart to visually show which tasks are dependent on others and how tasks overlap. Once tasks are laid out in a schedule you can start to assign manpower, equipment and other resources—allowing you to develop a budget and plan for how your resources will be used. You can also establish milestones for measuring the progress of the project and build quality assurance and acceptance points into the schedule.

You should now have a carefully thought-out plan for the project. It includes specific goals, tasks, resource requirements, and milestones. Put this plan in writing and be sure that all team members have a copy.